Do you often have to send business mails to your customers/clients? Then investing in high quality Intelligent Mail Barcode (IMB) management software can definitely help you. Apart from ensuring that your business mails are protected from mail fraud, using an IMB code in each of your mails will also increase credibilhty of your business to your customers.
However, when you set out to invest in IMB management software, you are likely to be overwhelmed due to the huge number of choices available in the market. Here are some pointers that should help you to make the right decision:
1.Look for software tools that can automatically create the three types of Intelligent Mail Serial Numbers (i.e., Barcode ID, Service Type ID, and Mailer ID), all of which should always be unique in nature. The database where these codes will be stored should be automatically created by the software. Also, every unique serial number only stays valid up to 45 days from the date of creation. The software should track that too, and automatically archive expired codes in a separate database, so that those do not get assigned to any new mails.
2.It is quite likely that you would be dealing with multiple mail IDs, created in accordance with the different aspects of your business. For instance, you may be using separate mail IDs for sending promotional material and for delivering products to customers. For this reason, the software should be able to manage multiple mail IDs, and generate unique codes for each of those IDs, as and when required.
3.The user interface needs to be easy to work with, even for employees who are lacking in technical expertise. The data fields should have self-explanatory names that are understandable even for laymen. It is even better if the interface is accessible from remote locations via internet. That way, your employees will be able to work from anywhere, as long as they have access to a working computer and an internet connection.
4.The software should be able to save and print reports about mail IDs that have been created and archived. This will give you another way of archiving used codes and also help in preparing reports quickly.
Always carry out some research before investing in IMB management software. You are likely to come across good quality software applications that way. For starters, check out the IMB manager manufactured by Anchor Software. Your search for the perfect IMB management software is bound to end right there.